Tracked vs spreadsheets
A side-by-side look, verified July 2026.
| Feature | Tracked | Spreadsheets |
|---|---|---|
| Price | $9.99/mo for up to 5 clients, $19.99/mo for 6–20, then $1–$2/client beyond that. Nutrition, check-ins, messaging, and AI coaching are included at every tier. | Free, or the cost of a spreadsheet app you likely already pay for — but with no client-facing app, no automated reminders, and no built-in messaging |
| Workout/program builder | Program builder with templates, supersets, and progression built in — clients see their workout in the app, not a shared file | Fully manual: you build and copy each program by hand, and clients have to open the file to see it |
| Nutrition tracking & coaching | Full food logging, barcode scanning, and 50,000+ verified foods for every client, included | Manual entry only — no food database, no barcode scanning, no automatic macro totals |
| Client check-ins / habit tracking | Structured check-ins, progress photos, and custom metrics in the same dashboard, with reminders | Whatever you build yourself — no automated reminders, no photo storage, no history you don't maintain by hand |
| In-app messaging | Direct messaging with clients, built into the same app they train in | Not built in — coaches typically message clients through a separate app entirely |
| AI coaching features | Roscoe, an AI coach clients and coaches can chat with about real training and nutrition data | Not offered — a spreadsheet can't answer questions about a client's data |
Pricing and features verified 2026-07-15 from Spreadsheets's public pricing page. Confirm current details before quoting a prospective client — pricing and features change.
Where Tracked has the edge
- One place for programming, nutrition, check-ins, messaging, and an AI coach, instead of a spreadsheet plus 2–3 other apps stitched together
- Roscoe answers questions about a specific client's actual logged data automatically
- Offline-first mobile app, so clients can log a session with no signal, instead of forgetting to fill in a cell later
Where Spreadsheets may have the edge
- Genuinely free if you already pay for a spreadsheet app for other things
- Complete control over exactly how the data is structured and formatted
- No vendor lock-in or subscription to cancel if you stop coaching
Coach experience
A spreadsheet scales fine for two or three clients you know well. Past that, the manual copying, chasing check-ins over text, and rebuilding programs by hand starts costing more time than the subscription would.
- Programs, nutrition targets, and check-in schedules assign to a client in seconds, not a copy-paste-per-client workflow
- Client check-ins and progress photos land in one dashboard instead of scattered texts and email attachments
- Roscoe surfaces training and nutrition trends per client without you building a chart by hand
Athlete/client experience
Clients get a real app to log workouts and food in, instead of a shared spreadsheet or typing sets into a notes app mid-set.
- Offline-first logging that syncs automatically once reconnected
- Barcode scanning and a 50,000+ food database instead of manually estimating macros
- One app for training, nutrition, check-ins, and coach messaging, instead of three separate tools
Moving off spreadsheets
There's no file to import — you're moving structured rows into a purpose-built dashboard, which is usually faster than it sounds.
Export what you can
Open your client spreadsheet and list out active clients, their current programs, and any nutrition targets you're tracking for them.
Rebuild your programs in Tracked
In Tracked's coaching dashboard, turn your spreadsheet's program columns into reusable templates. Templates apply to new clients in seconds once built, so this is a one-time cost, not a per-client one.
Invite your clients
Invite each client to Tracked by email; they download the free app, and you assign their program, nutrition targets, and check-in schedule from the dashboard — no more chasing a filled-in cell.